In This Issue:
- Account Request Forms Updated to Include Workday Incidental Accounts
- 13th Month for Fiscal Year 18-19 Now Closed
- In Case You Missed It: Guidance for Prior Fiscal Year Funding Changes Now Available
- Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu
Account Request Forms Updated to Include Workday Incidental Accounts
Account request forms have been updated to include the ability to request Workday Incidental Accounts. Incidental accounts are used for incidental costs such as University ID cards or background checks. These forms are used to request the creation of new budget groups (both Educational & General and Non-Educational & General).
To select this option, check the box on the form under the column labeled “Workday Incidental Account.” The Financial Accounting and Reporting department will work with Workday Operational Support to add the subaccount as an incidental. This option is available for 50 and 51 subaccounts.
13th Month for Fiscal Year 18-19 Now Closed
The 13th Month for fiscal year 2018-2019 closed as of October 29, 2019. The 13th month is a virtual month that falls between the last month of the prior fiscal year and the first month of the new fiscal year. Accounting and Financial Management uses the 13th month to complete year-end entries for reporting purposes. All 13th month transactions are posted with DEFINE VJR documents and have a date of August 31st. The closing of the 13th month also signifies the completion of the Annual Financial Report.
Guidance for Prior Fiscal Year Funding Changes Now Available
New Workday guidance for prior fiscal year funding changes has been added to the AFM website. Read the previous newsletter to learn more about this.
Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu
Many thanks to the readers who have written in with suggestions and feedback about the newsletter. Please continue to write in with any suggestions for improvements or comments to the AFM@austin.utexas.edu email address.