Inventory Services is responsible for the overall accounting and management of capital and controlled assets for The University of Texas at Austin. We support university departments in meeting institutional and state reporting requirements for asset accountability.

Our primary responsibilities include:

• Ensuring compliance with institutional, state, and federal inventory regulations
• Supporting departments in tracking assets from acquisition through disposal
• Accurately reporting required asset data to the State of Texas, federal sponsors, and auditors

Annual Physical Inventory

The University is required to conduct a full accounting of university-owned property on an annual basis. Inventory Services provides resources and guidance to help departments complete this process efficiently.

Resources:

• FY 25/26 Physical Inventory Certification Due Dates
• FY 25/26 Physical Inventory Certification Template
• DEFINE NVP Report Instructions
• Inventory Certification Instructions
• FY 24/25 Self-Assessment 

Helpful Tips:

• Start early—track your equipment year-round
• Submit equipment removal paperwork before you certify your inventory
• Review the Annual Physical Inventory FAQ Knowledge - IT Portal

FRMS Departmental Inventory Portal

The FRMS Departmental Inventory Portal is a web-based inventory management system that allows departments to:

• Mark inventory as found, missing, or unreturned
• Easily update location, unit, responsible person, and other fields
• View information by department, unit codes, and inventory status

• Run reports and monitor physical inventory status year-round

  Access the FRMS Departmental Inventory Portal https://utdirect.utexas.edu/apps/frms/inventory/