Overview
- Importance of inventory management
- Political & Regulatory Requirements
- Handbook of Business Procedures (HBP)
- Federal Acquisition Regulations (FAR) System
- Texas State Government Code
- State Property Accounting (SPA) System
- UT Systems Requirements
Roles & Responsibilities
- Expectations of Inventory Contact
- Assigning Inventory contacts using DEFINE command GG5
Definition of Inventory
- Different ways to acquire an asset
- Equipment ownership
- Difference between capitalized, controlled, and expensed assets
- Object code determination
Acquisition of an Asset
- Purchase Orders & Procards*
- General Rules for Acquisition
- When to tag equipment
- Types of Tags
- Tagging Request
- Self-Tagging Process
- Transfer*
- Transfer from Other Department (CCART)
- Inter-Agency Transfer
- Non-Texas State Agency Transfer
- Gifts/Donations*
- Government-Furnished Equipment (GFE)*
- Federal Excess Personal Property (FEPP)*
- Fabrication*
- Definition
- Requirements
- Examples
- Costing
- Found*
Tracking an Asset
- Equipment Located Off Campus*
- Missing Items*
- 9xxxxx (Virtual) Numbers*
- Allowable “No Tag” Class Codes
- Physical Inventory*
- Timeline
- Understanding the NVP Report
- Physical Inventory Process Step-by-Step
- Certification*
- How to Run an NVP Report*
- Helpful Tools
- NU1 Download
- Point Plus Report
- *INVPO
- Useful DEFINE Commands (NV7, NV6, GT3)
- FRMS*
- Network Tracking (NETL)*
- Spot Audit
Removal of Asset
- CCART*
- Transfer within University
- Transfer to Surplus
- Inventory Removal Request (IRR)*
- Removal of Damaged, obsolete, and Cannibalized Items
- Removal of Abandoned Items
- Removal of Salvaged and Scrapped Items
- Removal of Entered in Error Items
- Removal of Stolen Items
- Removal of Donated Items
- PI Transfer
- Removal of Assets Held in Trust
- Return to Vendor Items
- Trade-in Items
- Sale of Items with value less than $25k
- IRR-$25k*
- Missing (2 year write-off)*
- Property Transfer/Inter-Agency Transfers*
- Removal of Untagged Items*
- Removal of Federally-Owned Items*
FAQs
- AskUs Awareness Training*
- Usage of New Inventory Emails*
- What can cause an item to not be in your inventory?*
* Note: This document requires that you be able to view Microsoft documents. Download a free Microsoft Viewer from Microsoft.