Cost Transfer Integration Schedule
The information below covers when costing allocation changes are processed in Workday and when DEFINE will be updated.
When do Cost Transfer Integrations Run?
Retroactive Costing Allocations
The Payroll Financials Team runs the cost transfer integrations for retroactive costing allocation changes at least twice each week, dependent upon the Payroll Calendar. Cost transfer integrations are not run when an on-cycle payroll is in process. The anticipated dates for running the Cost Transfer Integration are listed on the calendar below.
Integrations are run at 12:00 p.m. CDT on the days listed. Anything Final Approved by this time should be included in the integration for that day and processed within the next 2-3 business days. However, each run of the integrations typically includes transfer records that require additional manual review and intervention. This can result in cost transfers not being processed within our expected time frame. If a retroactive costing allocation has been completed and you do not see the changes reflected in your accounts within one week, or if you have any questions or concerns about the cost transfer process, please contact the Financials Team directly at pr.financials@austin.utexas.edu.
2026-2027 Cost Transfer Calendar
Cost Transfers September 2026 – August 2027 *All integration runs to include Costing Allocations completed by 12pm on the scheduled day* | |
Month | Scheduled Cost Transfer Integrations |
September 2026 | Wednesday, September 9 |
Friday, September 11 | |
Monday, September 14 | |
Wednesday, September 16 | |
Monday, September 21 | |
Friday, September 25 | |
Tuesday, September 29 | |
October 2026 | Thursday, October 1 |
Tuesday, October 6 | |
Thursday, October 8 | |
Tuesday, October 13 | |
Thursday, October 15 | |
Wednesday, October 21 | |
Tuesday, October 27 | |
Thursday, October 29 | |
November 2026 | Monday, November 2 |
Thursday, November 5 | |
Monday, November 9 | |
Thursday, November 12 | |
Monday, November 16 | |
Thursday, November 19 | |
Wednesday, November 25 | |
December 2026 | Tuesday, December 1 |
Friday, December 4 | |
Tuesday, December 8 | |
Thursday, December 10 | |
Monday, December 14 | |
Wednesday, December 16 | |
January 2027 | Wednesday, January 6 |
Friday, January 8 | |
Tuesday, January 12 | |
Thursday, January 14 | |
Tuesday, January 26 | |
Thursday, January 28 | |
February 2027 | Monday, February 1 |
Thursday, February 4 | |
Tuesday, February 9 | |
Thursday, February 11 | |
Tuesday, February 16 | |
Tuesday, February 23 | |
Thursday, February 25 | |
March 2027 | Monday, March 1 |
Thursday, March 4 | |
Monday, March 8 | |
Wednesday, March 10 | |
Monday, March 15 | |
Friday, March 19 | |
Friday, March 26 | |
Tuesday, March 30 | |
April 2027 | Thursday, April 1 |
Tuesday, April 6 | |
Thursday, April 8 | |
Tuesday, April 13 | |
Thursday, April 15 | |
Wednesday, April 21 | |
Tuesday, April 27 | |
Thursday, April 29 | |
May 2027 | Monday, May 3 |
Thursday, May 6 | |
Tuesday, May 11 | |
Thursday, May 13 | |
Monday, May 17 | |
Thursday, May 20 | |
Wednesday, May 26 | |
Friday, May 28 | |
June 2027 | Tuesday, June 1 |
Friday, June 4 | |
Tuesday, June 8 | |
Thursday, June 10 | |
Monday, June 14 | |
Wednesday, June 16 | |
Monday, June 21 | |
Friday, June 25 | |
Tuesday, June 29 | |
July 2027 | Thursday, July 1 |
Tuesday, July 6 | |
Thursday, July 8 | |
Tuesday, July 13 | |
Thursday, July 15 | |
Wednesday, July 21 | |
Tuesday, July 27 | |
Thursday, July 29 | |
August 2027 | Monday, August 2 |
Thursday, August 5 | |
Tuesday, August 10 | |
Thursday, August 12 | |
Monday, August 16 | |
Thursday, August 19 | |
Thursday, August 26 (last one for current fiscal year) | |
Archived Cost Transfer Schedule
For further information, please contact the Financials Team at pr.financials@austin.utexas.edu.
Last updated 08/28/2026