Affiliated Unit announcements can go here. Navigate to the announcement within the page.
Vendors
Understanding the Process
AFM works with Procurement and Payment Services to process payments and maintain vendor records. The steps below outline how vendors interact with the University throughout the payment lifecycle.
All vendors must complete the supplier setup process before doing business with the University. This includes submitting a completed substitute W-9 and any required certifications.
Once services or goods have been delivered, vendors may submit invoices via the University’s approved channels. Invoices must reference a valid purchase order (PO) or contract number.
After your invoice is submitted, payment status can be tracked through the University’s Vendor Portal. Payments are typically issued via ACH or paper check, based on your selected method.
To update addresses, payment methods, or contact details, vendors must submit a change request form. Updates must be reviewed and approved before they take effect.
Policies / Handbook of Business Procedures
UT Austin follows strict purchasing and payment guidelines. Vendors are expected to adhere to the standards outlined in the Handbook of Business Procedures.
Purchasing Policies
Learn how goods and services are procured across the University.
Payment Requirements
Understand invoice standards, required documentation, and payment timelines.
Vendor Setup and Changes
Find out how to register or update your supplier profile.
Existing Vendor Training
How to ensure your services are tied to a valid purchase order.
Guidance on invoice formatting, submission methods, and common issues.
I Want to...
Existing Vendor Resources
Link to Supplier Setup Instructions
Contact Accounts Payable
Submit an Invoice
View or update vendor profile
Access the Handbook of Business Procedures
Vendor Portal
Use the Vendor Portal to submit documentation, check payment status, and manage your account. Portal access requires your UT-assigned vendor ID.
How Can We Help?
Invoice and Payment Questions
Find answers to common vendor inquiries.
W-9 and Tax Form Guidance
Ensure you're submitting the correct documentation.
Vendor Profile Updates
Update addresses, ACH info, or contacts.
Bidding and Procurement
Learn how to respond to a solicitation.
Existing Vendor News
No articles at this time.
Existing Vendor Events
Upcoming Vendor Opportunities
Opportunity 1
Check active solicitations through the UT sourcing platform.
Opportunity 2
Stay informed about upcoming bid releases.
Opportunity 3
Learn more about UT’s procurement forecast.