In This Issue:
- Financial Document ID Changes for 2023
- UT System Rate Increase for Full Service Transaction Fees Effective Dec. 15, 2022
- New – EOM Basics and Beyond Video Series
- Reminder: Opt In to Electronic Only Receipt of W-2 Forms
- Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu
Financial Document ID Changes for 2023
The Document ID letter/number sequence pattern will change for calendar year 2023. This change will not affect how you do your job or how documents/document IDs are created.
Every January, many of you may notice that Document IDs reset and change. Beginning in 2023, the reset will be a bit different than in the past. While the calendar year abbreviation for 2022 was 9, the calendar year abbreviation for 2023 will be G.
The reason for this change is that documents have effectively run out of new characters to use as of the end of 2022. The following changes are being made to address this issue.
Beginning in 2023, Document IDs:
- Will reuse calendar year abbreviations from the past
- Will Not reuse old Document IDs
- Will remain unique
To learn more about Document IDs and future sequencing plans, view the Financial System Doc ID informational document.
UT System Rate Increase for Full Service Transaction Fees Effective Dec. 15, 2022
UT System has granted the university’s travel providers, Anthony Travel & Collegiate Travel Planners (formerly Corporate Travel Partners), a one-year extension through Sept. 30, 2023, pending a bidding process to select new providers in 2023. As part of the one-year renewal, there will be a 75-cent increase on all full-service transaction fees effective Dec. 15, 2022. Online transaction fees are excluded from this rate increase. For more details, see the Dec. 1, 2022- Sept. 30, 2023 Travel Supplier Transaction Fees document. For more information, visit the Travel Management Services website.
New – EOM Basics and Beyond Video Series
Now available, the EOM Basics and Beyond video series is designed to assist both beginners and experienced Electronic Office Management (EOM) managers and delegates. The series covers the basic concepts involved in setting up an electronic office before diving into some of the more complex nuances of Electronic Office Management. For a complete list of topics and to access the series, continue reading EOM Basics and Beyond Video Series.
Reminder: Opt In to Electronic Only Receipt of W-2 Forms
The University strongly encourages all employees to opt-in to electronic only receipt of their 2022 Form W-2. The electronic only form is securely and reliably delivered to you in Workday and helps saves trees. Opt-in for electronic only delivery by following these quick and easy steps. The electronic only Form W-2 will be available in Workday before the paper version must be mailed on January 31, 2023.
Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu
Many thanks to the readers who have written in with suggestions and feedback about the newsletter. Please continue to write in with any suggestions for improvements or comments to the AFM@austin.utexas.edu email address.