Payee Information Form
Payee Information Form
The Payee Information Form is used to set up or update payment details for individuals and entities receiving funds from The University of Texas at Austin. This includes vendors, independent contractors, speakers, award recipients, and other non-employee payees. Proper completion of this form helps ensure timely and accurate processing of payments.
Overview
If you're expecting a payment from the University—or if you’re coordinating a payment on behalf of someone else—you may need to submit a Payee Information Form. This form is required when:
- A new individual or organization needs to be added to the payment system
- An existing payee needs to update their name, address, or payment method
- The University does not already have a current IRS Form W-9 or W-8 on file
The form supports both domestic and international payees and includes space for banking information if ACH payment is requested.
When to Use the Payee Information Form
1. New Payee Setup
Submit this form for any new payee not currently active in the University’s financial system.
2. Payee Information Updates
Use the form to update name changes, addresses, payment preferences (e.g., ACH vs. check), or tax identification information.
3. Returned or Reissued Checks
If a payment was returned or lost, Accounts Payable may request this form to verify and reissue payment to the correct address or bank account.
Download the Payee Information Form
Be sure to complete all required fields and attach any requested documentation before submitting. Incomplete forms may delay payment processing.