Handbook of Business Procedures
Date published: March 5, 2012
Last revised: March 5, 2012
Issued by: Purchasing
7.10. PURCHASE ORDER CHANGES AND CANCELLATIONS - GENERAL INFORMATION
During the purchase order process, it may be necessary to modify or cancel the purchase order. Modifications include:
- Minor changes, such as a change of address or change of funding source
- Substantial changes that affect the price and delivery of the items
Requesting departments may not verbally authorize a vendor to begin working on a modification before the necessary change order is final approved. If the Purchasing Office requires any supporting documentation, it becomes part of the referenced purchase order file.
Note: Any fees a vendor assesses for a change or cancellation (e.g., return shipping, restocking fees, etc.) are the responsibility of the requesting department.