Handbook of Business Procedures

7.10. PURCHASE ORDER CHANGES AND CANCELLATIONS - GENERAL INFORMATION

During the purchase order process, it may be necessary to modify or cancel the purchase order. Modifications include:

• Minor changes, such as a change of address or change of funding source
• Substantial changes that affect the price and delivery of the items

Requesting departments may not verbally authorize a vendor to begin working on a modification before the necessary change order is final approved. If the Purchasing Office requires any supporting documentation, it becomes part of the referenced purchase order file.

Note: Any fees a vendor assesses for a change or cancellation (e.g., return shipping, restocking fees, etc.) are the responsibility of the requesting department.

Part 7. Purchasing - Table of Contents