Handbook of Business Procedures

7.12.1. RESPONSIBILITIES OF PROCUREMENT AND PAYMENT SERVICES

The university is committed to actions designed to conserve and protect the environment and continue to implement those actions whenever possible and economically feasible. Procurement and Payment Services supports this initiative through the following ways:

• Comply with, and where possible exceed, relevant legislation
• Partner with the Office of Sustainability to create awareness of sustainable purchasing opportunities, goals, and results
• Communicate the sustainable purchasing policy, progress, and new initiatives to the university community
• Review key commodities to identify environmental  impacts and how they can be mitigated
• Develop and maintain appropriate performance indicators to measure sustainable purchasing targets
• Consider total cost of ownership, when evaluating contracts; e.g., management from material extraction, production, marketing, sale, use, disposal, collection and re-use
• Develop and implement campuswide agreements that identify and make available sustainable products and services
• Reduce the number of delivery vehicles entering and leaving the campus by encouraging the use of contracted suppliers and scheduled deliveries
• Encourage key suppliers to produce, distribute, and dispose of products, packaging, and waste in an environmentally responsible manner and thereby spread sustainability improvements through the supply chain
• Utilize strategic sourcing to negotiate better pricing for sustainable  commodities
• Provide guidance to encourage departments to adopt more sustainable purchasing practices, including reducing usage and analyzing total cost of ownership

Part 7. Purchasing - Table of Contents