Handbook of Business Procedures

7.7.6. PURCHASE AND PAYMENT METHODS FOR TECHNOLOGY PURCHASES

The following tables show the allowable purchase and payment methods by The University of Texas at Austin to use when purchasing various types of technology products.

University-Owned Equipment:

*Exception requests must be completed in accordance with 7.2. Authority to Obligate, Section D. Noncompliant Purchases using the Noncompliant Purchase — Exception Request Form. 

The respective department's CSU Business Officer or designee (CUBO member) shall approve requests up to the small purchase limit of $15,000.

Requests greater than $15,000 shall be routed to the Central Procurement Office for approval. 

Software Applications*:

*If a signed software license is required, contact the Purchasing Office for execution of the license.

Purchase and payment methods for software applications remain the same regardless of the owner of the device (university or employee).

University departments retain ownership of the software applications they purchase regardless of device ownership. Upon separation from the university, employees must remove all university-owned applications from personally-owned devices. Departments must make a reasonable effort to ensure compliance.

University departments can participate in the Apple Volume Purchase Program to purchase iOS apps and books in volume for distribution to university staff and students. The Procard is the only payment method approved by the university for this program.

Data Services* (Department Data Plans for University-Owned Devices used by multiple individuals): 

*Individual data services provided as a Communications Device Allowance (CDA) through Payroll

Web Hosting (Standard = Annual Commitment; Specialty = Multi-year Commitment + Security Issues):

Part 7. Purchasing - Table of Contents