7.8.1. PROCARD APPLICATION AND ISSUANCE PROCESS

A. Eligibility for a ProCard

Only full-time benefits-eligible employees may apply for a ProCard. For this reason, the following personnel roles are ineligible to use a ProCard: 

• Temporary and variable employees (ex: UTemps, sporadic, and seasonal employees) 
• Nonemployees (ex: contingent workers, academic affiliates, graduate fellows, volunteers) 
• Individuals whose Commercial Card privileges have been revoked under Section 7.8.4, unless the Commercial Card Office has approved reinstatement.   

B. Applying for a Procard  

Step 1: Training. Completion of required training is mandatory on an annual basis for all Cardholders, Reconcilers, Approvers, and EOM Managers. 

Step 2: Card application. Fill out the application: ProCard Management | Application

Step 3: Card activation. The ProCard activation process is a critical security step required for all new Cardholders before their accounts can be utilized. This procedure validates the physical receipt of the card and allows the user to establish a secure Personal Identification Number (PIN) for future transactions. Activation can be completed quickly through the online portal or via the automated telephone system. Further information can be found here: ProCard Activation Guide

Step 4: Account registration. Account registration is required for all new Cardholders before their accounts can be utilized. This procedure validates the digital identity of the user and allows the user to establish unique login credentials for managing statements and transactions. Registration is a one-time setup that provides full visibility and control over your card account. Online Registration Guide

C. Contact Information

The Commercial Card Program at UT Austin is overseen by the Commercial Card Office within Procurement Services. For any inquiries about the program, contact Purchasing-Procards@austin.utexas.edu.  

Part 7. Purchasing - Table of Contents