In This Issue:
- New Stopgap Account Guidance Available Online
- Encumbrance Availability Update for 2019-20
- In Case You Missed It: Fiscal Year 18-19 Voucher Processing Deadlines
- Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu
New Stopgap Account Guidance Available Online
New guidance regarding Stopgap Accounts has been added to the Accounting and Financial Management website. The information includes instructions on processing a cost transfer for activity on a Stopgap Account and how to determine the cause of unexpected Stopgap Account activity.
In order to troubleshoot for Stopgap Account charges, you will need to access data from the “Worker Profile” in Workday for the employee in question. Once you are able to determine the reason for the charges, you will want to proceed with processing a cost transfer. If you are unable to determine the reason for the charges, then you will need to contact the Payroll Financials Team and provide them with details.
For additional guidance, visit the Workday Financial Transaction Guidance page.
Encumbrance Availability Update for 2019-20
In the past, encumbrances for the new fiscal year salary and fringe were posted separately to DEFINE, with salary posting in late August followed by fringe in early October. Going forward, Workday will post both salary and fringe encumbrance information for the full fiscal year to DEFINE in early September. For 2019-20, this information will be available for review by Colleges, School, and Units (CSUs) on September 6, 2019.
In Case You Missed It: Fiscal Year 18-19 Voucher Processing Deadlines
The fiscal year 2018-2019 voucher processing deadlines have been established. Read the previous newsletter to learn more these deadlines.
Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu
Many thanks to the readers who have written in with suggestions and feedback about the newsletter. Please continue to write in with any suggestions for improvements or comments to the AFM@austin.utexas.edu email address.