In This Issue:
- Fiscal Year 20-21 Year-End Close Approaches
- Database Maintenance Planned for August 29
- Financial Fundamentals Self-Paced Course Now Available
- TRS Employee Contribution Changes
- Costing Allocation Deadline – August 31st
- In Case You Missed It: AFM Administration Services Team Moves to MAI 134
- Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu
Fiscal Year 20-21 Year-End Close Approaches
The 2020-2021 fiscal year will close on Friday, September 3. The voucher processing deadlines, including cash receipts, costing allocation changes, interdepartmental transfers, departmental entries and more, have been established and published. Please process documents as early as possible to avoid the year-end rush.
Please check the askUS fiscal year end resources page for additional guidance. If you have any questions, please contact Financial Accounting and Reporting at oa.far@austin.utexas.edu.
Database Maintenance Planned for August 29
On Sunday, August 29, at 7:30 a.m., ITS will begin a database maintenance cycle which is scheduled to last until Monday, August 30, at 7:30 a.m. While most systems will remain available during the maintenance window, users may experience intermittent disruptions and outages when attempting to use the services and applications listed below. Whenever possible, users are encouraged to delay accessing these systems until the maintenance window closes.
- Allocation Details
- Background Check Administration (BCA)
- Date Checker
- ERP Report Runner
- ERP Reports
- FRMS (specifically, FRMS Awards, Transfers, Travel Documents, and Unapproved Images)
- HR Awards
- Longhorn Fixed Tuition
- Mass Transaction Submission System (MTSS)
- PDF functionality for POINTPlus
- ProCard Management
- Request Forms
- Student Waiver Management System
- Symptom Tracker
- UTMarket
Financial Fundamentals Self-Paced Course Now Available
Financial Fundamentals is the latest course in the askUS Self-Paced Learning series. The new self-paced course provides anyone new to UT financial systems with the foundational concepts necessary for performing the tasks of a document initiator, approver, or viewer of financial-related data.
Lessons begin with account structures and take learners through documents, authorizations, and other topics. Financial Fundamentals even includes introductory lessons on using *DEFINE. While lessons present information at an introductory level, experienced users may find individual lessons helpful as a knowledge refresher.
For more information on this course, please visit the Financial Fundamentals page. For updates and information on other financial training, please visit the Financial Systems Training Session page.
TRS Employee Contribution Changes
The TRS employee contribution rate will increase from 7.7% to 8.0% for all eligible employees beginning with the September 1, 2021 pay check. This rate increase was approved during the 2019 Texas Legislative Session and includes a rate increase each year until 2024 when both the employee and employer rate will be 8.25%.
Costing Allocation Deadline – August 31st
All costing allocation changes must reach final approval in Workday by noon on August 31st in order for the corresponding cost transfer to be processed in the current fiscal year. Any costing allocation changes final approved after this deadline will be included in cost transfers processed on Tuesday, September 7th as a prior year cost transfer.
In Case You Missed It: AFM Administration Services Team Moves to MAI 134
The AFM Administration Services team moved to MAI 134, the Payroll Services suite, where the combined teams will provide payroll and accounting support. Read the previous newsletter to learn more about this.
Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu
Many thanks to the readers who have written in with suggestions and feedback about the newsletter. Please continue to write in with any suggestions for improvements or comments to the AFM@austin.utexas.edu email address.