15.1. INTRODUCTION AND RESOURCES

A. Introduction

Student Accounts Receivable (SAR) is responsible for maintaining the Centralized Receivables system for the University, which includes tuition and fees and other student bills. SAR oversees collections of all returned payments for campus, as well as past due tuition, loans, and Financial Aid Adjustment bills.

Student Accounts Receivable includes these specific areas:

• Centralized Receivables

  Balances vouchers for payment sites, maintains billing codes and subcodes in *DEFINE, processes refunds, reconciles receivables discrepancies, and assists departments with receivables questions and issues

• Tuition Billing

  Oversees tuition and fees billing, processes refunds, applies tuition benefits, stewards 529 plans and 3rd party billing, provides assistance to students and departments, and publishes 1098-T tax forms

• Loan Services

  Oversees federal (Perkins and Nurse Faculty Loan Program) and institutional loans, processes deferments, oversees billing, collects on past due loans, submits credit bureau reports, responds to borrower questions, and assists departments with loan funds

• Returned Checks

  Processes all returned, unpaid checks and electronic payments for campus, corresponds with departments, issues chargebacks, and responds to payee questions

• Scholarship Services

  Processes departmental fellowships and scholarships, assists departments with their SS1 scholarship documents, troubleshoots issues with funds releasing to award recipients, and responds to student questions about their award payments

B. Departmental Partnerships

Departments that wish to use Centralized Receivables  to bill students must contact SAR.

SAR has delegated to Texas Global the acceptance of foreign wires on behalf of international students that are for payment of their tuition and fees and other student bills. Specific requirements and processes for acceptance of their foreign wires will be maintained by Texas Global and approved by SAR.

C. Related Offices

• Texas One Stop
• Office of Scholarships and Financial Services
• Bursar (Cashier) Services
• Office of the Registrar

Part 15. Student Accounting - Table of Contents