HBP Part 15.1. Introduction and Resources

Handbook of Business Procedures

Date published: March 15, 2011
Last revised: January 25, 2017
Issued by: Student Accounts Receivables


A. Introduction

Student Accounts Receivable (SAR) is responsible for billing, collections, and maintaining controls for the Centralized Receivables system, which includes tuition and fees and other student bills. Collections include returned checks for the entire campus of The University of Texas at Austin, as well as past due tuition, loans, and Student Financial Services bills. Departments that wish to use Centralized Receivables to bill students must contact SAR.

SAR has delegated to the International Office the acceptance of foreign wires on behalf of international students that are for payment of their tuition and fees and other student bills.  Specific requirements and processes for acceptance of these foreign wires will be maintained by the International Office and approved by SAR.

Student Accounts Receivable includes these specific areas:

  • Centralized Receivables (CR)
    Balances daily Web vouchers for Web payment sites and TXShop payments; maintains billing codes and subcodes in *DEFINE; assists departments with CR questions and problem resolution
  • Federal Loans
    Due diligence and collection for Perkins and Nurse Faculty Loan Program (NFLP) loans, including processing of deferments, monthly billing, collection of past due loans, and responding to borrower questions
  • Institutional Loans
    Due diligence and collections for short-term and long-term institutional loans, billing, responding to borrower questions, collection of past due loans, and providing assistance to departments with institutional loan funds
  • Returned Checks
    Collection of all returned, unpaid checks and Electronic Fund Transfer (EFT) payments for the entire campus
  • Special Billing/Third Party Billing
  • Tuition Billing

B. References

C. Related Offices



Part 15. Student Accounting - Table of Contents