Handbook of Business Procedures

20.4.1. DEPARTMENTAL RECORDS MANAGEMENT CONTACTS (DRMC) RESPONSIBILITIES

The head of each department or unit at The University of Texas at Austin must designate a departmental records management contact (DRMC) in the OHS Contact System using the RIMS DRMC designation form.

The DRMC has the responsibility to coordinate departmental records management and to apply university records management policy by:

• Attending IG101 Records and Information Management for Department Records Managers.
• Developing a records management plan and records inventory to document departmental records management practices.
• Organizing departmental records disposition  procedures.
• Providing information required by the university records management officer (RMO) to develop the UTRRS. This includes notifying the RMO of departmental records that are not listed in the UTRRS and responding to recertification surveys.
• Coordinating communication between the department and RIMS:
  • Serve as a point of contact for records management announcements and information
  • Inform supervisors and staff of records management requirements and changes in policy

For a list of additional resources to assist with DRMC responsibilities, refer to 20.1. Introduction and Resources.

Part 20. Records Management - Table of Contents