Handbook of Business Procedures

20.6. TYPES OF RECORDS - GENERAL INFORMATION

A. Introduction

An official university record is information that is captured in the conduct of business or using university resources at The University of Texas at Austin. The information may be captured in any format including paper, microform, electronic, or any other media. Departments are required to follow specific procedures for each type of record.

The department must determine whether each record is a master record, a convenience copy, or transitory information. For more information, refer to:

• 20.6.1. Master Records
• 20.6.2. Convenience Copies
• 20.6.3. Transitory Information Records

Rules concerning correspondence apply to hard copy and electronic email and messaging. For more information, refer to:

• 20.6.4. Categories of Correspondence
• 20.6.5. Email Records

Other types of electronic records retained at the department level have specific requirements. For more information, refer to 20.6.6. Electronic Records.

Each department must identify and protect its vital records. For more information, refer to 20.6.7. Vital Records.

Part 20. Records Management - Table of Contents