HBP Part 20.7.3. Contact and Payment Procedures for Document Destruction Vendors

20.7.3. CONTACT AND PAYMENT PROCEDURES FOR DOCUMENT DESTRUCTION VENDORS

Document destruction services for state agencies are competitively bid and contracted by the Texas State Library and Archives Commission and managed through the Council on Competitive Government (CCG) Smart Buy program.  CCG vendors are recommended for destroying records at The University of Texas at Austin that contain confidential or sensitive information. For more information about the CCG contract, refer to the Texas Comptroller of Public Accounts Contract Details: 962-M9 – Document Destruction Services website

• to use a vendor that is not contracted through CCG
• to resolve issues with any vendor contracted to destroy confidential or sensitive documents

Destruction of master records that contain confidential or sensitive information must follow all requirements listed in the following sections:

• 20.5.4. Destruction Procedures and Form
• 20.7.2. Destruction Options for Confidential or Sensitive Records

Contact your purchasing support for assistance with initiating services with a CCG vendor.

Part 20. Records Management - Table of Contents