As a result of an internal audit consulting project conducted in August 2021, AFM, Office of Sponsored Projects, and University Development Office collaborated to clarify policies and procedures related to acceptance of research gifts and distinguishing between gifts and grants. HBP 2.2.6 A. General has been updated to include:
- All restricted gifts for research must be deposited in an account that is appropriately coded in DEFINE with report code GFT RSCH. Each restricted gift equal to or greater than $100,000 designated for research should receive its own dedicated 30-account.
This project has also resulted in a rewrite of HOP 3-2031 Gifts: Solicitation, Acceptance, and Management and a newly developed HOP for Designating External Support as Gift or Sponsored Award that consolidates a number of working documents as official university policy. These HOP updates are in progress and will be published in the near future.
Please contact Lori Peterson (lpeterson@austin.utexas.edu), Bob Groves (bgroves@utexas.edu), or Mark Featherston (mark.featherston@austin.utexas.edu) if you would like additional information or have questions/concerns.