AFM News

Below are some reminders about key details and functionality related to encumbrances as a refresher.

In This Issue:

• Additional Features Available for GB2 Reports
• AFM’s Cheryl Stoner Wins the President’s Exemplary Service Award
• In Case You Missed It: Stopgap Account Guidance Available Online
• Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu

Additional Features Available for GB2 Reports

New functionality has been added to the detailed account balances for GB2 reports. Traceability of transactions between Workday to DEFINE has been improved with new drill through options. At the account level it can now drill down into pooled fringe expenditures, salary disencumbrances and fringe disencumbrances to get EID level detail associated with individual payrolls.

In This Issue:

• New Stopgap Account Guidance Available Online
• Encumbrance Availability Update for 2019-20
• In Case You Missed It: Fiscal Year 18-19 Voucher Processing Deadlines
• Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu

New Stopgap Account Guidance Available Online

New guidance regarding Stopgap Accounts has been added to the Accounting and Financial Management website. The information includes instructions on processing a cost transfer for activity on a Stopgap Account and how to determine the cause of unexpected Stopgap Account activity.

In the past, encumbrances for the new fiscal year salary and fringe were posted separately to DEFINE, with salary posting in late August followed by fringe in early October. Going forward, Workday will post both salary and fringe encumbrance information for the full fiscal year to DEFINE in early September. For 2019-20, this information will be available for review by Colleges, School, and Units (CSUs) on September 6, 2019.

In This Issue:

• Fiscal Year 18-19 Voucher Processing Deadlines Revealed
• In Case You Missed It: Enhancements Added to Transaction Listings in FRMS
• Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu

Fiscal Year 18-19 Voucher Processing Deadlines Revealed

The fiscal year 2018-2019 voucher processing deadlines have been established. This includes payment vouchers, cash receipts, departmental entries and many more. It is encouraged to process documents as early as possible to avoid the year-end rush.

 

In This Issue: