AFM News

Two new search methods have been added to the “Transaction Listings” in FRMS. You can now view transactions by budget group and unit code with object codes being optional. Both options can be found under the “Show transaction by” drop-down menu on the Transaction Listings page.

 

In This Issue:

• Encumbrance Documentation Provides Guidance on the Process, Issues, and Solutions
• New Guidance Page on the AFM Website Hosts Newly Developed Training and Resources
• Cost Center Manager Can Now Update Costing Allocations for Past Positions in Workday
• Related AFM News Blogs on Training for the GB2 and Year Over Year Web Screens

Cost Center Managers (CCMs) now have the ability to update costing allocations in Workday for past positions as needed without the need to coordinate with other departments to provide access. 

This decision was made by the Workday Financial Transaction Steering Committee in response to user requests to allow CCMs the ability to update costing allocations for past positions after an employee has moved on to another university unit, retired, separated, or their assignment has ended.

You can now look up the “Salary and Fringe Balances Per Sub-Account – Year Over Year Comparison” online via FRMS (requires GB2 view access). This report shows salary and fringe expenditure activity balances at the sub-account level for the current and past three fiscal years. In order to get as detailed of a report as possible, it is recommended to run the report for a closed month as it will provide an accurate comparison of all four fiscal years.

Accounting and Financial Management (AFM) has launched a new list serve for “Financial Contacts” in an effort to provide a forum to share updates on projects, training, and guidance. The goal of this list serve is to open up two-way communication between financial professionals across campus and those in the central AFM office who provide services.

Accounting & Financial Management has launched a new web view format of GB2 data which is now available in FRMS. GB2 provides balance information for a budget group, broken down by sub-account.